Cookie Policy.

Cookie Policy

Last updated: 20 February 2026

This Cookie Policy explains how City Sporting Group LTD (“we”, “us”, or “our”) uses cookies and similar technologies on our website citysportinggroup.co.uk.

This policy should be read alongside our Privacy Policy, which explains how we use personal data collected through our activity waiver and contact forms.

1. What Are Cookies?

Cookies are small text files placed on your device (computer, tablet, or mobile) when you visit a website. They help websites function properly, improve user experience, and provide information to website owners.

Cookies may be:

  • Session cookies – deleted when you close your browser
  • Persistent cookies – stored until they expire or are deleted
  • First-party cookies – set by our website
  • Third-party cookies – set by external services we use

2. How We Use Cookies

We use cookies in accordance with:

  • UK GDPR
  • Data Protection Act 2018
  • Privacy and Electronic Communications Regulations (PECR)

We only place non-essential cookies on your device with your consent.

3. Types of Cookies We Use

A. Strictly Necessary Cookies

These cookies are essential for the website to function and cannot be switched off in our systems.

They are used to:

  • Enable secure form submissions
  • Remember cookie consent preferences
  • Protect against fraud and malicious activity

These cookies do not require consent under GDPR.

B. Functionality Cookies

These cookies allow the website to remember choices you make, such as:

  • Form input preferences
  • Region or language settings

These improve your experience but are not strictly essential.

C. Analytics Cookies (If Applicable)

We may use analytics tools (such as Google Analytics or similar services) to understand how visitors use our website.

These cookies may collect information such as:

  • Pages visited
  • Time spent on pages
  • Device type and browser
  • Approximate geographic location

This information is anonymised where possible and used to improve website performance.

Analytics cookies are only used with your consent.

D. Marketing Cookies (If Applicable)

If we use advertising or social media tools, these cookies may:

  • Track website usage
  • Measure advertising effectiveness
  • Personalise content

These are only set if you consent.

4. Forms and Data Collection

Activity Waiver Form

When you submit an activity waiver, we collect personal information such as:

  • Full name
  • Contact details
  • Emergency contact information
  • Health declarations (if applicable)
  • Digital signature

This data is:

  • Collected securely
  • Used solely for participation and legal compliance purposes
  • Stored in accordance with GDPR requirements
  • Not shared with third parties except where required by law

Cookies may be used to ensure the form functions securely and submits correctly.

General Contact Form

When you use our contact form, we collect:

  • Name
  • Email address
  • Any information you provide in your message

This data is used solely to respond to your enquiry.

5. Legal Basis for Processing

We process data collected through cookies and forms under the following lawful bases:

  • Consent (for analytics and marketing cookies)
  • Contractual necessity (for activity participation)
  • Legal obligation (for waiver documentation)
  • Legitimate interests (for website security and improvement)

6. Managing Your Cookie Preferences

When you first visit our website, you will be asked to consent to non-essential cookies.

You can:

  • Accept all cookies
  • Reject non-essential cookies
  • Manage your preferences

You can also control cookies through your browser settings. Most browsers allow you to:

  • View cookies
  • Delete cookies
  • Block cookies

Please note that disabling strictly necessary cookies may affect website functionality.

7. Data Retention

We retain:

  • Waiver forms for as long as legally required
  • Contact form enquiries only as long as necessary to respond and maintain records
  • Analytics data in accordance with provider retention policies

8. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request erasure of your data (where applicable)
  • Restrict or object to processing
  • Withdraw consent at any time

To exercise your rights, contact us at:

Email: [Insert Contact Email] Company Name: City Sporting Group LTD
Website: citysportinggroup.co.uk

9. Updates to This Policy

We may update this Cookie Policy from time to time to reflect legal or operational changes. The latest version will always be published on this page.